Ensuring ACA compliance is an ongoing challenge that requires businesses to stay informed, organized, and proactive. Without the right systems in place, staying on top of eligibility tracking, reporting requirements, and IRS deadlines can quickly become overwhelming. ACA-Track offers a comprehensive, robust solution that simplifies every aspect of ACA compliance, empowering businesses to stay confident in their compliance strategy and focus on what matters most—growing their business.
The ACA Compliance Challenge for Growing Businesses
As your business grows, managing ACA compliance becomes more complex. New hires, expanding employee benefits, multi-location operations, and the constantly changing regulations require a solution that can keep up. Whether you are managing full-time employees, part-time workers, or seasonal staff, tracking eligibility and ensuring accurate reporting can quickly become a logistical challenge. Without an automated and efficient system in place, it’s easy to miss compliance deadlines or make mistakes that can result in penalties or audits.
ACA-Track offers businesses a user-friendly, automated platform that streamlines the ACA compliance process, from tracking employee hours to generating and e-filing IRS reports. Let’s take a closer look at how ACA-Track’s robust tools help businesses stay compliant with ease:
Automated Tracking for Every Employee Type
Whether your business employs full-time, part-time, variable-hour, seasonal, or temporary workers, ACA-Track automatically tracks employee hours and eligibility status in real-time. The platform ensures that every employee is monitored for ACA compliance, and alerts are sent when an employee reaches the full-time threshold or becomes eligible for benefits. This allows businesses to stay ahead of the eligibility requirements and offer health coverage on time, reducing the risk of penalties for non-compliance.
Key features of ACA-Track’s eligibility tracking include:
- Real-Time Eligibility Monitoring: ACA-Track monitors employee hours worked and automatically calculates eligibility based on ACA rules, sending real-time notifications when an employee becomes eligible for benefits.
- Multiple Employee Classifications: Whether your employees are full-time, part-time, or seasonal, ACA-Track ensures that each worker is categorized correctly and tracked for compliance.
- Full-Time Equivalent (FTE) Calculation: The platform calculates your FTE count automatically, helping you determine whether your business is an Applicable Large Employer (ALE) under ACA guidelines, ensuring that you meet ACA’s employer mandate.
IRS Reporting Made Simple
One of the most critical aspects of ACA compliance is timely and accurate IRS reporting. The IRS requires employers to file Forms 1095-C and 1094-C for all full-time employees, detailing the health coverage offered, and other employee-specific data. Manually generating these forms is time-consuming and error-prone. ACA-Track automates this entire process, from generating accurate IRS forms to e-filing them directly with the IRS, saving your business valuable time while ensuring compliance.
Here’s how ACA-Track simplifies IRS reporting:
- Automated Form Generation: ACA-Track automatically generates Forms 1095-C and 1094-C, pre-populated with the correct employee data and coverage details, ensuring compliance with IRS filing requirements.
- Error-Free Filing: ACA-Track performs error-checking to ensure that all data is accurate before submission, minimizing the risk of filing incorrect forms that could lead to penalties.
- Direct E-Filing with the IRS: Once your forms are generated, ACA-Track allows you to e-file them directly with the IRS, streamlining the submission process and eliminating the need for paper filing.
- Real-Time IRS Filing Status Updates: ACA-Track tracks the status of your e-filed reports and provides real-time notifications if any issues arise, helping you stay on top of your IRS filing obligations.
Proactive Alerts and Compliance Monitoring
Keeping track of ACA deadlines and changes can be overwhelming without the right system in place. ACA-Track keeps you informed and on top of compliance with proactive alerts and notifications. From IRS filing deadlines to changes in employee eligibility, ACA-Track ensures that you never miss a key compliance milestone.
Proactive alerts include:
- IRS Filing Deadlines: ACA-Track sends reminders for IRS filing deadlines, ensuring that you file Forms 1095-C and 1094-C on time and avoid late filing penalties.
- Employee Eligibility Status Changes: The platform alerts you whenever an employee’s eligibility status changes, ensuring that you offer coverage to employees who reach full-time status and meet ACA thresholds.
- Missing or Incomplete Data: ACA-Track alerts you if any employee data is missing or incomplete, so you can correct it before submitting forms to the IRS.
Scalable Compliance Solutions for Growing Businesses
As your business grows, so do your ACA compliance needs. Whether you’re adding new locations, increasing your workforce, or introducing new benefit plans, ACA-Track offers scalable solutions that grow with you. The platform supports businesses of all sizes, from small startups to large enterprises, ensuring that compliance remains streamlined no matter how complex your workforce becomes.
ACA-Track’s scalability includes:
- Multi-EIN and Multi-Location Support: ACA-Track supports businesses with multiple EINs or locations, centralizing all compliance data and making it easy to manage ACA compliance across different business units.
- Customizable Employee Group Tracking: The platform allows businesses to create custom employee groups for better classification and eligibility tracking. Whether you have different benefit plans, employee classifications, or measurement periods, ACA-Track can handle it.
- Flexible Reporting Features: ACA-Track’s flexible reporting tools allow you to generate reports based on specific employee types, time periods, or locations, helping you stay on top of compliance across your entire organization.
Ensure Accuracy with ACA-Track’s Automated Error Checking
One of the biggest challenges businesses face when managing ACA compliance is ensuring accuracy. Human error can lead to missed eligibility tracking, incorrect form submissions, or missed IRS filing deadlines, all of which can result in costly penalties. ACA-Track automates error-checking for all data entries, ensuring that your business’s compliance is accurate and error-free.
ACA-Track’s automated error-checking features include:
- Data Validation: ACA-Track automatically checks employee data for inconsistencies or errors before you submit IRS forms, flagging any issues for review.
- Eligibility Status Alerts: The system alerts you to any discrepancies in employee eligibility data, such as incorrectly classified employees or missing hours, so you can make corrections before filing.
- Real-Time Error Reporting: ACA-Track provides real-time error reports, allowing you to track and address data issues immediately, reducing the risk of mistakes or delays.
Audit-Ready Data for Peace of Mind
Being audit-ready is a critical aspect of ACA compliance. ACA-Track keeps all your ACA-related data stored securely, ensuring that your business can respond to audits with confidence. The platform tracks every aspect of your compliance process, including employee eligibility, IRS filings, and coverage offers, so you can quickly provide the necessary documentation if needed.
ACA-Track’s audit support features include:
- Historical Data Storage: ACA-Track stores historical compliance data, allowing you to demonstrate your business’s compliance record for past years and respond to any audit inquiries.
- Comprehensive Compliance Tracking: Track every compliance step—whether it’s eligibility, health coverage offers, or IRS filings—ensuring that you have a complete audit trail when needed.
- Easy Data Retrieval: Access your compliance data quickly and easily with ACA-Track’s user-friendly interface, making it easy to retrieve and present records during an audit.
Ready to Simplify Your ACA Compliance? Start with ACA-Track
ACA-Track makes ACA compliance simpler, more efficient, and more accurate, giving your business the tools it needs to stay compliant and minimize risks. Whether you’re managing a small team or a large enterprise, ACA-Track streamlines tracking, reporting, and filing to ensure compliance at every step.
Start managing ACA compliance effortlessly with ACA-Track today. Visit ACA Compliance Services to learn how ACA-Track can support your business and simplify your ACA compliance process.
